# Simply IT

> Veteran-owned managed IT services, cybersecurity, cloud, communications, AI for business, and digital marketing for small and mid-sized businesses across North Central Florida. Headquartered in Ocala, FL. Serving Marion, Sumter, Lake, Alachua, Volusia, Levy, Citrus, Hernando, and Putnam counties.

Simply IT was founded in 2020 by Steve Condit, a US Marine Corps veteran whose IT career began in 1997 at Marine Corps telecommunications school. The company specializes in HIPAA-aligned IT for healthcare practices, FTC Safeguards compliance for accounting and legal firms, Microsoft 365 and AI deployment, and proactive managed IT for owner-operated businesses across 9 North Central Florida counties.

**Contact:** 352-723-5003 · info@simplyit.biz · 4269 NW 44th Ave Suite C, Ocala FL 34482
**Hours:** Mon–Fri 6:30am–6:30pm
**Founder:** Steve Condit, USMC Veteran, 30+ years IT — https://www.simplyit.biz/team/steve-condit

## Pricing (canonical)

- **Simply Managed** — $75 per user/month — Managed IT essentials
- **Simply Secure** — $125 per user/month — Adds cybersecurity baseline
- **Simply Compliant** — $150 per user/month — Adds compliance documentation (HIPAA / FTC Safeguards / FL Bar 4-1.6)
- Month-to-month, no long-term contracts
- Microsoft 365 commercial: Basic $7.50 · Standard $15 · Premium $27 per user/month
- Microsoft 365 nonprofit: Basic FREE · Standard FREE · Premium $6 per user/month

## Pillar Guides (long-form authority references, ~4,000 words each)

- [HIPAA Cybersecurity Guide for Florida Medical Practices](https://www.simplyit.biz/resources/hipaa-cybersecurity-guide-florida-medical-practices): The HIPAA Security Rule (45 CFR Part 164, Subpart C), Business Associate Agreement management, Microsoft 365 BAA activation, the 10 cyber-insurance controls, FIPA & AHCA Florida-specific layers, the HIPAA security risk analysis, breach response, the practical HIPAA-aligned IT stack.
- [FTC Safeguards Rule Implementation Guide for CPA Firms](https://www.simplyit.biz/resources/ftc-safeguards-rule-implementation-guide-cpa-firms): 16 CFR Part 314 deep dive, Qualified Individual role, 9 WISP elements, December 2023 amendment, tax-season threat patterns.
- [Florida Bar Rule 4-1.6 Cybersecurity Guide for Law Firms](https://www.simplyit.biz/resources/florida-bar-rule-4-1-6-cybersecurity-guide-law-firms): Reasonable efforts standard in 2026, real-estate closing wire fraud, BEC targeting estate distributions, governed AI and privilege waiver.
- [Cyber Insurance: 10 Underwriter Controls Every SMB Needs](https://www.simplyit.biz/resources/cyber-insurance-10-control-checklist): MFA, EDR, email security, tested backups, patching, training, IR plan, vendor inventory, segmentation, privileged accounts.
- [Managed IT Pricing Guide 2026](https://www.simplyit.biz/resources/managed-it-pricing-guide-2026): Pricing models, Florida SMB market rates, compliance tier rationale, hidden costs, co-managed math, the Simply IT three-tier model.
- [Microsoft 365 Security Guide for Small Business](https://www.simplyit.biz/resources/microsoft-365-security-guide-small-business): SKU map, identity hardening, Defender for Business, Intune, backup responsibility, Secure Score, the practical M365 configuration checklist.
- [Business VoIP Phone System Buyer's Guide](https://www.simplyit.biz/resources/business-voip-phone-system-buyers-guide): VoIP vs PBX in 2026, hosted vs on-prem, per-user pricing, QoS, Teams Phone, E911, compliance, the migration runbook.
- [AI for Small Business: Use Cases, Risks & Policies](https://www.simplyit.biz/resources/ai-for-small-business-use-cases-risks-policies): Real SMB use cases, hallucinations, data risk, HIPAA / FTC / FL Bar constraints, shadow AI, acceptable-use policy, governed AI gateway.
- [Disaster Recovery & Business Continuity for Florida Small Business (2026)](https://www.simplyit.biz/resources/disaster-recovery-business-continuity-florida-small-business-2026): BCDR in 2026, RPO/RTO, 3-2-1 immutable backup, hurricane continuity, ransomware recovery, Microsoft 365 backup, quarterly testing cadence, HIPAA/FTC/FL Bar industry-specific requirements, cyber-insurance posture, the written IR/continuity plan.
- [vCIO Services for Small Business (2026)](https://www.simplyit.biz/resources/vcio-services-small-business-2026): What a virtual CIO actually does vs a helpdesk vs an MSP account manager, when an SMB needs one, annual technology strategy review, IT budget building, vendor management, compliance roadmaps, AI governance, cyber-insurance renewal prep, M&A tech due diligence.
- [CMMC Compliance for Florida Defense Contractors (2026)](https://www.simplyit.biz/resources/cmmc-compliance-florida-defense-contractors-2026): CMMC 2.0 levels (Level 1 / Level 2 / Level 3), DFARS 252.204-7012, NIST SP 800-171 controls, Embry-Riddle / Lockheed / Northrop subcontractor path, ITAR/EAR overlap, Microsoft 365 GCC vs GCC High, C3PAO audit process, cost and timeline for Florida aerospace SMBs.
- [vCISO Services for Florida Small Business (2026)](https://www.simplyit.biz/resources/vciso-services-florida-small-business-2026): What a fractional Chief Information Security Officer does vs a vCIO vs MSP security, trigger events, the 5-pillar program (strategy / risk / compliance / incident response / awareness), cyber-insurance renewal prep, compliance roadmaps (HIPAA / FTC / FL Bar / CMMC / SOC 2), vendor risk management, annual risk assessment and board report, IR plan authorship and tabletop exercises, security awareness training program design, AI governance layer.
- [EDR Vendor Comparison for Small Business (2026)](https://www.simplyit.biz/resources/edr-vendor-comparison-small-business-2026): Microsoft Defender for Business vs SentinelOne vs CrowdStrike Falcon vs Sophos Intercept X, what EDR is and why cyber insurance requires it, the 10 evaluation criteria that matter for SMBs, per-endpoint per-month pricing reality, M365 integration trade-offs, MDR and managed-SOC add-ons, the Simply IT default stack.
- [Best Email Security Platforms for Small Business (2026)](https://www.simplyit.biz/resources/email-security-platforms-small-business-2026): Microsoft Defender for Office 365 Plan 1 / Plan 2 vs Proofpoint Essentials vs Mimecast vs Avanan (Check Point Harmony), why cyber insurance requires dedicated email security, BEC and supplier-impersonation detection, sandboxing depth and quarantine workflows, archiving and outbound DLP, the 10 SMB evaluation criteria, per-user per-month pricing reality, why DMARC / DKIM / SPF are required alongside email security, the Simply IT default email security stack.
- [Best Endpoint Security for Small Office (2026)](https://www.simplyit.biz/resources/best-endpoint-security-small-office-2026): The 7-layer endpoint security stack a 5- to 25-person small office needs in 2026 — EDR (Defender for Business / SentinelOne / CrowdStrike / Sophos), NGAV and the EDR convergence, DNS filtering (Cisco Umbrella / DNSFilter / Cloudflare for Teams), email endpoint integration (Defender for Office 365 P1), device management (Intune / Jamf), mobile endpoint protection (MDM / MAM / MTD via Defender for Endpoint Mobile / Lookout / Zimperium), disk encryption (BitLocker / FileVault). Concrete pricing by office size (5 / 10 / 25 endpoints), bundled M365 Business Premium vs best-of-breed stack math, the Simply IT default small-office endpoint stack at the Simply Secure tier.
- [Co-Managed IT Services for Small Business (2026)](https://www.simplyit.biz/resources/co-managed-it-services-2026): What co-managed IT services are (MSP + internal IT partnership model, distinct from fully managed and from break-fix), the 5 patterns that make co-managed work (helpdesk split, tooling layer, strategic augmentation, compliance and audit support, specialty engineering on demand), the documented responsibility matrix, the MSP tooling stack (RMM, EDR, SOC, MDR, email security, BCDR, IT documentation, PSA, vCIO platforms, security awareness training, DNS filtering), pricing reality (50-70% of equivalent fully-managed tier per user), when co-managed is the right fit and when it isn't, the 10 evaluation criteria for picking a partner, common pitfalls and how to avoid them, co-managed for regulated industries (HIPAA / FTC Safeguards / FL Bar 4-1.6 / PCI / CMMC), 90-day onboarding process, the Simply IT co-managed approach.
- [Microsoft 365 License Sizing for Small Business (2026)](https://www.simplyit.biz/resources/microsoft-365-license-sizing-small-business-2026): The complete M365 license sizing guide for Florida SMBs — Business Basic / Standard / Premium / Enterprise E3 / E5 / Frontline F1 / F3 explained, add-on SKUs (Copilot, Defender plans, Intune, Entra ID Premium, Power BI, Purview Archive), license sizing recommendations by seat count (5 / 10 / 15 / 25 / 50 / 100 users), how to blend SKUs to cut cost without sacrificing the security baseline, annual vs monthly commitment math, nonprofit pricing and qualification, frontline-worker licensing constraints, the 10 factors that drive M365 license choice, compliance-driven SKU decisions for HIPAA / FTC Safeguards / FL Bar 4-1.6 / PCI / CMMC, the Simply IT default M365 license mix by industry and size.
- [Microsoft 365 Migration from Google Workspace (2026)](https://www.simplyit.biz/resources/microsoft-365-migration-from-google-workspace-2026): The 2026 playbook for Florida small business, why SMBs migrate, license mapping (Workspace tier to M365 SKU), pre-migration discovery phase, mailbox migration with BitTitan MigrationWiz vs native vs manual, Drive to OneDrive/SharePoint migration, calendar and shared resources, DNS cutover strategy and parallel-run period, end-user training, security baseline at cutover (MFA / Conditional Access / Defender), the 5 common gotchas.
- [Managed IT for The Villages, Florida (2026 Local Business Guide)](https://www.simplyit.biz/resources/managed-it-the-villages-florida-2026): The local business pillar guide for the Sumter / Lake / Marion 3-county Villages footprint — demographics and the senior-focused business ecosystem, geography and IT response coverage, the top 5 IT concerns for Villages businesses (HIPAA, hurricane continuity, senior-customer phone volume, demographic-targeted cybersecurity, cyber-insurance renewal), HIPAA-aligned IT for Villages medical / dental / veterinary practices, VoIP and the POTS line sunset under Florida F.S. 934.03 two-party consent, hurricane continuity stack, AI adoption boundaries for senior-facing practices, cyber-insurance underwriter controls, local-vs-regional-vs-national MSP selection, the first-30-day engagement runbook.
- [Managed IT for Daytona Beach, Florida (2026 Local Business Guide)](https://www.simplyit.biz/resources/managed-it-daytona-beach-florida-2026): The local business pillar guide for Daytona Beach and Volusia County — medical practices in the regional health system referral network, aerospace and aviation engineering spinoffs (ITAR/EAR/CMMC), HOA and condo association management companies (multi-tenant data governance, FIPA, PCI for dues), tourism and hospitality (PCI for seasonal events — Speedway, Bike Week, Spring Break), beachside retail, the direct coastal hurricane exposure that makes continuity planning materially more aggressive than inland Florida, cyber insurance underwriter controls for coastal Volusia, local-vs-regional-vs-national MSP selection, the honest 75-minute drive reality from Ocala HQ via SR-40 and I-95, the first-30-day Daytona engagement runbook.
- [Managed IT for Gainesville, Florida (2026 Local Business Guide)](https://www.simplyit.biz/resources/managed-it-gainesville-florida-2026): The local business pillar guide for Gainesville and Alachua County — UF Health-adjacent medical practices (HIPAA program scoped for academic-affiliated specialists, UF student-population spikes, Shands-area MFA enforcement), UF Innovate research and biotech spinoffs (IP protection, ITAR/EAR overlap, CMMC for federally-funded research, university IT vs commercial IT boundary), CPA and law firms working with UF clients (FTC Safeguards, FL Bar 4-1.6, IRS WISP), Microsoft 365 and AI adoption (Copilot governance for sensitive data), cyber insurance underwriter controls, local vs regional vs national MSP selection for Alachua County, the honest 40-minute drive reality from Ocala HQ via I-75, the first-30-day Gainesville engagement runbook.

## Buyer's Guides (commercial-intent comparison content)

- [How to Choose a Managed IT Company in Ocala, Florida](https://www.simplyit.biz/resources/how-to-choose-managed-it-company-ocala-florida): 8-criteria evaluation framework, red flags, green flags, pricing models, onboarding expectations, vendor-neutral switch playbook.
- [Break-Fix vs Managed IT: Which Is Right for Your Business in 2026?](https://www.simplyit.biz/resources/break-fix-vs-managed-it-comparison-2026): Honest comparison of cost, risk, predictability, compliance, response time. When break-fix still makes sense and when managed IT becomes obvious.
- [8 Questions to Ask Before Hiring an IT Company](https://www.simplyit.biz/resources/8-questions-to-ask-before-hiring-it-company): Critical interview questions covering onboarding, IR process, tooling stack, BAA & compliance, response SLAs, references, offboarding, security posture.

## Reference Library (quick-lookup)

- [Small Business IT Glossary](https://www.simplyit.biz/resources/it-glossary-for-small-business): 50+ vendor-neutral definitions across managed IT, cybersecurity, Microsoft 365, networking, backup, compliance, VoIP, and AI. Includes Schema.org DefinedTermSet markup for AI-search citation.
- [Simply IT FAQ Hub](https://www.simplyit.biz/faq): 60+ frequently asked questions answered across managed IT, cybersecurity, Microsoft 365, VoIP, compliance, and AI for business. Aggregated FAQPage Schema.org markup.

## Topic Hubs

- [Topic Hubs Index](https://www.simplyit.biz/topics): Seven topical-authority hubs aggregating pillar guides, blog posts, glossary terms, and FAQ entries into AI-search-friendly subject indexes.
- [Cybersecurity Topic Hub](https://www.simplyit.biz/topics/cybersecurity): 10 cyber-insurance controls, AI-powered phishing defense, MFA rollout, ransomware response, security awareness training for North Central Florida SMBs.
- [Compliance Topic Hub](https://www.simplyit.biz/topics/compliance): HIPAA, FTC Safeguards Rule, Florida Bar Rule 4-1.6, CMMC, and Florida FIPA — full compliance library for Florida small businesses.
- [Microsoft 365 & Cloud Topic Hub](https://www.simplyit.biz/topics/microsoft-365-cloud): SKU strategy, Defender for Business, Conditional Access, Intune, Copilot ROI, Azure, third-party M365 backup.
- [Communication & VoIP Topic Hub](https://www.simplyit.biz/topics/communication-voip): Cloud-hosted VoIP, Teams Phone, POTS sunset, E911 (Kari's Law / Ray Baum's Act), Florida two-party consent recording.
- [AI for Business Topic Hub](https://www.simplyit.biz/topics/ai-for-business): Microsoft 365 Copilot, Anthropic Claude, ChatGPT Enterprise, governed AI gateway, acceptable-use policy, HIPAA/FTC/FL Bar overlay.
- [Managed IT Strategy Topic Hub](https://www.simplyit.biz/topics/managed-it-strategy): Choosing an MSP, break-fix vs managed, the 8-question interview, vCIO services, IT budget planning, pricing model comparison.
- [Business Continuity & DR Topic Hub](https://www.simplyit.biz/topics/business-continuity): Hurricane preparedness, 3-2-1 backup, immutable cloud backup, ransomware recovery, M365 third-party backup, RPO/RTO, quarterly drill cadence.

## Solutions

- [Managed IT](https://www.simplyit.biz/solutions/managed-it): 24/7 monitoring, helpdesk, patching, asset lifecycle, employee onboarding, network monitoring.
- [Cybersecurity](https://www.simplyit.biz/solutions/security): EDR, email security, MFA enforcement, security awareness training, phishing simulations, security cameras, access control.
- [Cloud](https://www.simplyit.biz/solutions/cloud): Microsoft 365, SharePoint & Teams, cloud backup, cloud infrastructure, business automation.
- [Communication](https://www.simplyit.biz/solutions/communication): VoIP, unified communications, business internet, office cabling, conference rooms, digital signage.
- [AI for Business](https://www.simplyit.biz/solutions/ai-for-business): Multi-vendor AI gateway with SOC 2 controls, audit logging, per-role permissions for Microsoft 365 Copilot, Anthropic Claude, and OpenAI.
- [AI Vendor Comparison for Small Business (2026)](https://www.simplyit.biz/resources/ai-vendor-comparison-small-business-2026): Side-by-side comparison of Microsoft 365 Copilot vs OpenAI ChatGPT (Team and Enterprise) vs Anthropic Claude (Team and Enterprise) vs Google Gemini for Workspace — pricing per user per month in 2026, Business Associate Agreement / HIPAA eligibility matrix (Microsoft Copilot YES, Azure OpenAI YES, ChatGPT Enterprise YES, Claude Enterprise YES, ChatGPT Team NO, Claude Team NO, Gemini for Workspace NO), security and compliance posture (SOC 2, ISO 27001, audit logging, SSO/SCIM), model capability comparison (long-context, reasoning, multi-modal, code), integration with existing M365 and Workspace surfaces, the 10 evaluation criteria for SMB AI vendor selection, the Simply IT decision matrix by business profile (medical/dental/vet, CPA, law firm, construction, manufacturing, nonprofit, Google Workspace shop, general SMB). Author: Steve Condit.
- [AI Readiness Workshop ($2,500 Fixed-Price, 3-Week Engagement)](https://www.simplyit.biz/solutions/ai-readiness-workshop): Productized AI consulting for Florida small business — $2,500 flat fee, 3-week timeline, 7 written deliverables (AI Readiness Assessment Report with A-F maturity grade, AI Vendor Selection Matrix scoring Microsoft Copilot vs ChatGPT vs Claude vs Gemini, AI Acceptable-Use Policy first draft customized to your industry compliance posture, High-Leverage Use Case Identification with ROI math, 90-Day Pilot Plan ready to execute, 12-month Cost / ROI Projection, 60-minute live Executive Presentation). Vendor-neutral. Compliance-aware (HIPAA, FTC Safeguards, FL Bar 4-1.6, PCI, CMMC). No managed-IT commitment required. Lead consultant Steve Condit (US Marine Corps veteran). Designed for owner-operators, office administrators, CFOs, regulated-industry firms, and businesses with shadow AI that needs formalizing. Pilot execution available as a separate engagement ($3,500-$7,500) or rolled into managed IT.
- [AI Consultant for Florida Small Business](https://www.simplyit.biz/solutions/ai-consultant): AI consulting for North Central Florida small business — Microsoft Copilot deployment, ChatGPT / Claude / Gemini vendor selection, HIPAA-compliant AI for medical practices, FTC Safeguards-aligned AI for CPA firms, FL Bar Rule 4-1.6 AI for law firms, AI governance and acceptable-use policy authorship, AI Readiness Assessment, staff training and workflow redesign. Lead consultant Steve Condit (US Marine Corps veteran, 30+ years IT). Serves all 9 NCFL counties (Marion, Alachua, Sumter, Lake, Volusia, Levy, Citrus, Hernando, Putnam). AI consulting bundled into managed-IT tiers from $75-$150 per user per month — no separate retainer.
- [AI for Veterinary Practices](https://www.simplyit.biz/industries/veterinary/ai-for-business): Ambient AI clinical scribing, client communication drafting, inventory and scheduling automation, vendor selection with audit logging for vet practices.
- [AI for Construction Companies](https://www.simplyit.biz/industries/construction/ai-for-business): AI bid drafting, contract review, jobsite photo classification, scheduling automation, RFP response generation for FL contractors.
- [AI for Manufacturing](https://www.simplyit.biz/industries/manufacturing/ai-for-business): Quality control image analysis, predictive maintenance, ERP-adjacent reporting, document automation, CMMC overlay for defense subcontractors.
- [AI for Churches](https://www.simplyit.biz/industries/churches/ai-for-business): Sermon prep research, member communication drafting, social media drafts, volunteer scheduling. Microsoft 365 Copilot at nonprofit pricing ($9/user/mo) for qualifying churches.
- [AI for Small Business](https://www.simplyit.biz/industries/small-business/ai-for-business): Email triage and drafting, document creation, meeting summarization, customer communication, marketing content production for 5-50 employee FL businesses.
- [AI for Florida Nonprofits](https://www.simplyit.biz/industries/nonprofits/ai-for-business): Grant writing acceleration (highest-ROI use case), donor communication drafting, social media content, board reporting and impact analytics. Microsoft 365 Copilot at nonprofit pricing ($9/user/mo) for qualifying 501(c)(3) organizations.
- [Marketing](https://www.simplyit.biz/solutions/marketing): Websites, local SEO, social media, review management, email marketing, content marketing.

## Industries

- [Medical Practices](https://www.simplyit.biz/industries/medical) — HIPAA-aligned IT for healthcare
- [Dental Practices](https://www.simplyit.biz/industries/dental) — HIPAA + practice management software support
- [Veterinary Clinics](https://www.simplyit.biz/industries/veterinary) — Clinic IT and practice management
- [Law Firms](https://www.simplyit.biz/industries/legal) — Florida Bar Rule 4-1.6 aligned
- [Accounting & CPA](https://www.simplyit.biz/industries/accounting) — FTC Safeguards Rule compliance
- [Construction & Trades](https://www.simplyit.biz/industries/construction) — Mobile workforce and field connectivity
- [Churches](https://www.simplyit.biz/industries/churches) — AV systems and Microsoft 365
- [Nonprofits](https://www.simplyit.biz/industries/nonprofits) — Microsoft 365 nonprofit pricing for 501(c)(3)
- [Small Business](https://www.simplyit.biz/industries/small-business) — General SMB and professional services

## Service Areas (9 North Central Florida counties)

- [Marion County / Ocala](https://www.simplyit.biz/areas/marion-county) — Headquarters
- [Sumter County / The Villages](https://www.simplyit.biz/areas/sumter-county)
- [Lake County / Leesburg, Clermont](https://www.simplyit.biz/areas/lake-county)
- [Alachua County / Gainesville](https://www.simplyit.biz/areas/alachua-county)
- [Volusia County / Daytona Beach](https://www.simplyit.biz/areas/volusia-county)
- [Levy County / Chiefland, Williston](https://www.simplyit.biz/areas/levy-county)
- [Citrus County / Crystal River, Inverness](https://www.simplyit.biz/areas/citrus-county)
- [Hernando County / Brooksville, Spring Hill](https://www.simplyit.biz/areas/hernando-county)
- [Putnam County / Palatka, Interlachen, Crescent City](https://www.simplyit.biz/areas/putnam-county)

## Free Tools

- [IT Security Scorecard](https://www.simplyit.biz/security-scorecard) — 10-question instant cybersecurity grade
- [HIPAA IT Checklist](https://www.simplyit.biz/hipaa-checklist) — 50+ point compliance checklist
- [IT Budget Planner](https://www.simplyit.biz/resources/it-budget-planner) — Annual IT budget calculator
- [IT-Ready Quiz](https://www.simplyit.biz/resources/it-ready-quiz) — 7-question IT maturity assessment
- [AI Readiness Quiz](https://www.simplyit.biz/resources/ai-readiness-quiz) — Free 8-question AI maturity assessment for small business. Scores AI readiness across eight dimensions (current AI usage, productivity platform baseline, data governance, compliance posture, workflow documentation maturity, team AI literacy, budget alignment, use case clarity) and returns an A-to-F grade with personalized vendor and tier recommendations. Takes 2 minutes. No signup required to see score. Email gate optional for the full written assessment.
- [Network Assessment Checklist](https://www.simplyit.biz/resources/network-assessment-checklist) — 20 monthly IT-provider checks
- [Dark Web Business Scan](https://www.simplyit.biz/resources/dark-web-scan) — Domain breach scan

## About

- [Why Simply IT](https://www.simplyit.biz/why-simply-it) — 8 criteria for evaluating any managed IT provider
- [About Simply IT](https://www.simplyit.biz/about) — Company overview
- [Our Why](https://www.simplyit.biz/about/our-why) — Marine Corps values applied to IT
- [Steve Condit Bio](https://www.simplyit.biz/team/steve-condit) — Founder, USMC Veteran, 30+ years IT
- [Testimonials](https://www.simplyit.biz/testimonials) — 29 verified Google Business Profile reviews with AggregateRating Schema.org markup
- [Pricing](https://www.simplyit.biz/pricing) — Transparent published pricing
- [Contact](https://www.simplyit.biz/contact) — Free assessment, no obligation