Gainesville Law Firm — Data Security & ABA Compliance Overhaul
No encryption, shared passwords, and significant ABA cybersecurity compliance gaps
A 4-attorney civil litigation firm in Gainesville had been operating on the same aging infrastructure for years — a mix of consumer-grade equipment, shared login credentials, and no formal cybersecurity measures in place. When one of the firm's attorneys attended a Florida Bar CLE on cybersecurity obligations, they realized how exposed the firm actually was.
Client files were stored on a local server with no encryption. The entire team shared a single admin password. No multi-factor authentication was in place on any system. There was no incident response plan. The firm had never had a security assessment and had no idea whether they had experienced any unauthorized access.
With the ABA's increasing guidance on attorney cybersecurity obligations and the potential malpractice exposure of a data breach involving confidential client communications, the firm reached out to Simply IT for an emergency assessment.
MFA deployment, encrypted file storage, endpoint security, and documented incident response plan
Simply IT conducted a full security assessment within 48 hours — identifying every gap in the firm's technology environment and prioritizing remediation by risk level. The first priority was eliminating shared credentials and deploying multi-factor authentication across all systems.
Microsoft 365 Business Premium was deployed across the firm, all client files were migrated to SharePoint with proper permission controls, and Conditional Access policies were configured. Advanced endpoint security was deployed on all workstations. Email security and anti-phishing protection was configured.
Simply IT documented a formal Incident Response Plan and provided the firm with documentation needed to demonstrate ABA cybersecurity compliance. The entire remediation was completed over a long weekend to minimize disruption.
Full ABA cybersecurity compliance achieved within two weeks
The firm achieved full ABA cybersecurity compliance within two weeks of engagement. Shared credentials were completely eliminated — every attorney and staff member now has individual accounts with MFA enforced. All client files are encrypted at rest and in transit with full audit logging.
The firm's managing partner noted that the engagement gave them confidence they could not have had before — knowing that client confidences were protected by a documented, professional security infrastructure. Simply IT continues to provide ongoing managed IT and security monitoring.
Identifying details — including client name, exact location, and engagement dates — have been generalized to protect client confidentiality. The engagement, services delivered, and outcomes described are real and verifiable on request under NDA. Simply IT considers all client information confidential by default; we do not publish identifying details without explicit written consent.
Get a free technology assessment and find out exactly what Simply IT can do for your business.
Get a Free Assessment →Call 352-723-5003MORE RESULTS FROM
SIMPLY IT.
The Villages Veterinary Practice — Three-Location Rollout & Unified DEA Audit Logging
A two-location veterinary practice in The Villages and Wildwood was opening a third clinic in Lady Lake. Each existing location had standalone IT with no shared records, no unified DEA controlled-substance audit trail, and three separate VoIP systems. Simply IT delivered a single connected environment in time for the new location to open.
Ocala Church — Campus-Wide WiFi, Secure Online Giving, and Volunteer Onboarding 65% Faster
A growing congregation with 450 weekly attendees in Ocala had WiFi only in the sanctuary, member records scattered across QuickBooks and Google Sheets, and an online-giving platform with no MFA. Simply IT modernized the entire IT stack — without compromising the church's small office budget.
Ocala Property Management Firm — DBPR Audit Passed With Zero Findings After 90-Day IT Overhaul
An Ocala property management firm managing 280+ rental units and 4 HOA communities was 90 days from a Florida DBPR escrow audit with tenant PII scattered across personal Gmail accounts and paper-based invoice approval. Simply IT delivered a complete IT and compliance overhaul in time.
Ocala Medical Practice — Ransomware Recovery & HIPAA Compliance Overhaul
A 3-physician primary care practice in Ocala was hit by ransomware that encrypted patient scheduling and billing systems. Simply IT restored operations and built a HIPAA-aligned security foundation that has held for 18 months.
READY TO BECOME OUR NEXT SUCCESS STORY?
Get a free technology assessment and find out exactly what Simply IT can do for your business.